About Web-Based ERP Software

Origin of "ERP"

Expansion

ERP systems initially focused on automating back office functions that did not directly affect customers and the general public. Front office functions such as customer relationship management (CRM) dealt directly with customers, or e–business systems such as e–commerce, e–government, e–telecom, and e–finance, or supplier relationship management (SRM) became integrated later, when the Internet simplified communicating with external parties.

"ERP II" was coined in the early 2000s. It describes web–based software that allows both employees and partners (such as suppliers and customers) real–time access to the systems. The role of ERP II expands from the resource optimization and transaction processing of traditional ERP to leveraging the information involving those resources in the enterprise’s efforts to collaborate with other enterprises, not just to conduct e-commerce buying and selling. Compared to the first generation ERP, ERP II is said to be more flexible rather than confining the capabilities of the ERP system within the organization, it is designed to go beyond the corporate walls and interact with other systems. "Enterprise application suite" is an alternate name for such systems.

Characteristics

• A common database, which supports all applications.
• A consistent look and feel throughout each module.

Components:

• Transactional database
• Management portal/dashboard
• Business intelligence system
• Customizable reporting
• External access via technology such as web services
• Search
• Document management
• Messaging/chat/wiki
• Workflow management

Best practices:

Best practices are incorporated into most ERP systems. This means that the software reflects the vendor's interpretation of the most effective way to perform each business process. Systems vary in the convenience with which the customer can modify these practices. Companies that implemented industry best practices reduced time–consuming project tasks such as configuration, documentation, testing and training. In addition, best practices reduced risk by 71% when compared to other software implementations.

The use of best practices eases compliance with requirements such as IFRS, Sarbanes-Oxley, or Basel II. They can also help comply with de facto industry standards, such as electronic funds transfer. This is because the procedure can be readily codified within the ERP software and replicated with confidence across multiple businesses who share that business requirement.

Modularity:

Connectivity to plant floor information:

ERP systems connect to real–time data and transaction data in a variety of ways. These systems are typically configured by systems integrators, who bring unique knowledge on process, equipment, and vendor solutions.

Direct integration—ERP systems have connectivity (communications to plant floor equipment) as part of their product offering. This requires the vendors to offer specific support for the plant floor equipment that their customers operate. ERP vendors must be expert in their own products, and connectivity to other vendor products, including competitors.

Database integration—ERP systems connect to plant floor data sources through staging tables in a database. Plant floor systems deposit the necessary information into the database. The ERP system reads the information in the table. The benefit of staging is that ERP vendors do not need to master the complexities of equipment integration. Connectivity becomes the responsibility of the systems integrator.

Enterprise appliance transaction modules (EATM)—These devices communicate directly with plant floor equipment and with the ERP system via methods supported by the ERP system. EATM can employ a staging table, Web Services, or system–specific program interfaces (APIs). The benefit of an EATM is that it offers an off–the–shelf solution.

Custom–integration solutions—Many system integrators offer custom solutions. These systems tend to have the highest level of initial integration cost, and can have a higher long term maintenance and reliability costs. Long term costs can be minimized through careful system testing and thorough documentation. Custom–integrated solutions typically run on workstation or server class computers.

Implementation

Process preparation:

• linking current processes to the organization's strategy;
• analyzing the effectiveness of each process;
• understanding existing automated solutions.

Configuration

Customization

• Improves user acceptance.
• Offers the potential to obtain competitive advantage vis-à-vis companies using only standard features.

• archiving, reporting and republishing;
• capturing transactional data, e.g. using scanners, tills or RFID
• access to specialized data/capabilities, such as syndicated marketing data and associated trend analytics.
• advanced planning and scheduling (APS).

• Identify the data to be migrated
• Determine migration timing
• Generate the data templates
• Freeze the toolset.
• Decide on migration-related setups.

• Sales forecasting, which allows inventory optimization
• Chronological history of every transaction through relevant data compilation in every area of operation.
• Order tracking, from acceptance through fulfillment
• Revenue tracking, from invoice through cash receipt
• Decide on migration-related setups.
• Matching purchase orders (what was ordered), inventory receipts (what arrived), and costing (what the vendor invoiced)
• ERP systems centralize business data, bringing the following benefits:
• They eliminate the need to synchronize changes between multiple systems—consolidation of finance, marketing and sales, human resource, and manufacturing applications
• They bring legitimacy and transparency in each bit of statistical data.
• They enable standard product naming/coding.
• They provide a comprehensive enterprise view (no "islands of information"). They make real–time information available to management anywhere, any time to make proper decisions.
• They protect sensitive data by consolidating multiple security systems into a single structure.

ERP can greatly improve the quality and efficiency of a business. By keeping a company's internal business process running smoothly, ERP can lead to better outputs that will benefit the company such as customer service, and manufacturing.

ERP provides support to upper level management to provide them with critical decision making information. This decision support will allow the upper level management to make managerial choices that will enhance the business down the road.

ERP also creates a more agile company that can better adapt to situations and changes. ERP makes the company more flexible and less rigidly structured in an effort to allow the different parts of an organization to become more cohesive, in turn, enhancing the business both internally and externally.

• Entirely web-based.
• Runs on web-server that can accommodate MS SQL. Can use an ISP instead of having/maintaining own server.
• Minimal use of JavaScript for maximum compatibility with all web-browsers and web enabled devices. Some small amounts used to improve error-trapping and user interactivity
• Produces reports to Portable Document Format – PDF, MS Excel, MS Word for accurate positioning of text.
• All reports and scripts easily modified
• All processing on the server and no installation required on client machines.
• Multi-theme - each user can see the interface in their preferred graphical theme.

• Users can be defined with access to only certain options using a role based model.
• Options applicable to certain roles can be graphically configured and users defined as fulfilling a given role.
• Users can be defined to see only certain modules on the main menu - so menu options that they will not have access to be not even displayed on screen.
• HTTP security can be configured over the top of the inbuilt security to provide two levels of security - the first to access the web-server at all and the second to actually get into web- Based Educational ERP.
• An audit trail of which users did what is retained and is automatically maintained based on how long the information is required to be kept.
• All inputs are sanitized to prevent SQL injections and cross site scripting.
• Back-up to the database saved will be provided in an encrypted format. So that, if any loss in data / server crash, the back-up data can be restored.

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